Executive Assistant - CEO & CFO Job
Job Description Job Attributes+
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Job ID
12074374
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Req #
27175
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Job Location
Redwood City, CA 94065, US
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Job Category
Admin & Support
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Job Type
6-9 Month Contract
Blackstone Talent Group, an award-winning technology consulting and talent agency is seeking a Executive Assistant to join our Client's team.
About the Opportunity:
The Executive Assistant will support both the CEO and CFO providing high-level administrative and organizational support, acting as a liaison and organizer. This role is crucial in ensuring the executives' effectiveness by proactively managing their schedules, communications, and key projects. The Executive Assistant will be a trusted partner, exercising professionalism, discretion, and a collaborative mindset and approach. The ideal candidate will be a proactive problem-solver with exceptional communication skills, strong attention to detail, and the ability to work independently. This role will be based in Redwood City, CA.
If any of the below describes you, we would love to meet you!
- Strong organizational skills and the ability to manage time effectively, balancing multiple tasks and demands.
- Exhibits clear and concise communication skills, both written and verbal, with the ability to engage with internal teams and external partners confidently.
- Proven ability to manage highly confidential information with integrity and professionalism.
- Ability to anticipate needs and challenges, taking initiative to solve issues before they escalate.
In this role you will be responsible for:
- Coordinating and managing the complex calendars of the CEO and CFO, scheduling meetings, resolving conflicts, and ensuring efficient time management.
- Arrange domestic and international travel for the CEO and CFO, including detailed itineraries and necessary documentation.
- Act as a liaison for internal teams and external stakeholders, handling communications and fostering productive relationships.
- Prepare and handle confidential documentation with a high level of discretion.
- Plan, collaborate on and execute key events, leadership meetings, off-sites, and other executive functions.
- Work closely with board members and executive leadership to schedule, organize, and facilitate Board meetings.
- Compile, organize, and distribute Board decks and briefing materials to Board members ahead of meetings.
- Act as the main point of contact for Board members, ensuring all inquiries and logistics are handled smoothly.
The essential requirements of the job include:
- Minimum of 7 years as an Executive Assistant supporting senior executives.
- Experience coordinating Board meetings, managing Board materials, and liaising with Board members.
- Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Strong multitasking and communication ability with a demonstrated capacity to prioritize effectively in high-pressure situations.
- High attention to detail and accuracy in all aspects of work, including scheduling, document preparation, and communication.
Additional experience that would be valuable for this role includes:
- Experience supporting complex, cross-functional projects and initiatives.
- Prior experience in a corporate, finance, or technology industry is a plus.
Security Clearance Required: N/A
Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.
EOE of Minorities/Females/Veterans/Disabilities
Additional Information
Who We Are
ABOUT US
Founded in 1998, Blackstone Talent Group is one of three divisions of Blackstone Technology Group. The other two divisions are Blackstone Federal, a premier engineering + transformation agency that serves the federal government, and Trellis Energy, the largest transaction management software firm fully dedicated to serving the natural gas industry.
Blackstone Technology Group is a privately-held global IT services, solutions and resourcing firm. Headquartered in San Francisco, Blackstone now has more than 300+ employees across five offices nationwide. Blackstone Technology Group’s mission is to help clients adapt to the demands of a digital world, and has garnered an impressive track record of delivering successful results to a client list that includes Fortune 100 businesses and US federal, state and local government.
WHAT WE DO
We provide contract, permanent and managed resource services to our clients. We source for commercial businesses and non-profits, as well as government clients requiring security clearances from public trust through multiple levels of top secret. Some of our skill specialties are IT, IT Operations, Engineering, Accounting and Finance, and Executive Search.
HOW WE DO IT
Our team never stops building connections with talent. And our network of fully-vetted, ready-to-work professionals allows us to provide exceptional speed and accuracy in our resource delivery that is unmatched in the industry. With a relationship-first engagement approach, we most often become a trusted partner with our clients and operate as an extension of their organizations.